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Document Manager

Defence Division
01782 203040
Market Rates
South West
23-11-2021 03:55 PM
My client is looking for a Document Manager for an initial 6 month contract inside of IR35.

Why this role matters:
Our purpose is to use the power of communication to make a better world. For each other, for our customers, for society and our communities.
*Ensure compliance with the defence document management standards and templates in order to comply with Quality and Security standards set by the associated Contract.
*Support the Contract in the provision of document management.
*Leadership, from a document management perspective, to the wider defence community to help drive high quality document control and an environment of continuous improvement.
*Advise both internal, external and supplier stakeholders at all levels in the prompt delivery of documents and reviews.
*Establish and maintain an effective working relationship with defence colleagues, Customer PMOs and other work colleagues.

What you'll be doing:

*Lead efforts to determine the Document Management system and tooling strategy for the DFTS Contract. The implementation of document control and a record management system, processes, and procedures are key deliverables.
*Create and maintain a controlled document repository in order to prove accurate document audit trails for the contract.
*Create and maintain templates for use across the Contract for documents to be used internally and those to be issued externally. This covers Word, Excel, and PowerPoint.
*A detailed review of all documents for completeness, ensuring adherence to the Contract's document management formats, templates, and standards prior to customer submission.
*Engage with authors, reviewers, and approvers in the delivery of documents, both internal and external. Act as a single point of contact for information and advice on the delivery of document management. Ensure compliance with DFTS document standards and templates.
*Control and govern both DFTS document and records management which includes document change, control, records, reviews, and issuance in accordance with the expected cadence (e.g., monthly, quarterly, and annually).
*Work to continuously improve the quality of the documentation delivered to the customer. Work closely with the DFTS Quality team to assure that documents and process meet audit criteria.
*Assist in the monitoring and chasing for any customer deliverables defined in the contract or project plans.
*Coach and advise DFTS colleagues on the Document Management Process and documentation standards.
*Assist in quality audits including document preparation and record retrieval.
*Represent Document Management at meetings to ensure that correct Governance is in place within the DFTS contract (Acceptance into Service (AIS), Change Advisory Board and Defence Boards).
*Create and maintain monthly quality KPI metrics reports for consumption by the DFTS Contract Management Office (CMO) Lead.

Skills and Experience needed:

*2+years of experience in quality document control.
*Experience setting up and using electronic document management systems.
*Ideally previous experience managing Document Control procedures for large complex Contracts.
*Must be detail-oriented and highly organised.
*Be a trusted member of the team who can be relied on by colleagues and managers. Be a dedicated team player who will communicate clearly and professionally. Be able to give and receive constructive criticism.
*Be able to work unsupervised, a self-starter and deliver a high standard of quality services.
*The ability to work under pressure whilst maintaining a high standard of work ethics.
*Be prepared to take risks, learn from experience and mistakes
*Be able to lead on continuous improvement initiatives. Using evidence and research to shape effective process improvements.
*Be able to explain and present clear and effective document standards. Coach colleagues on appropriate systems for document management.

LA International is a HMG approved ICT Recruitment and Project Solutions Consultancy, operating globally from the largest single site in the UK as an IT Consultancy or as an Employment Business & Agency depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, LA International welcome applications from all sections of the community and from people with diverse experience and backgrounds.

Award Winning LA International, winner of the Recruiter Awards for Excellence, Best IT Recruitment Company, Best Public Sector Recruitment Company and overall Gold Award winner, has now secured the most prestigious business award that any business can receive, The Queens Award for Enterprise: International Trade, for the second consecutive period.

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